To any individual who before coming to an event would like to see what in store for them before them go to an event. An interesting event will certainly spark an interest and an interesting agenda is what a professional event manager is good at. Although the agenda is what runs on the surface there are other activities that need to run to make sure the whole event runs smoothly. It is the event schedule time table for the organizers. Putting them in time table form and making sure the best is taken from the resources that is available is where the pros stand out. Here are ways to make life easier for you in preparing that timetable.
Do not leave out any detail. Details are what an event runs on. The margin an event being good and great can be these details. This margin can appear because of laziness, carelessness and not writing down the minor details. Do not let anything slip the fingertips. What will happen if the projectors do not work? Have someone check if it works before the event. Small things are important.
Plan everything in advance. In your first meeting with the team put everything on the list. From small things to big things because as time goes specialty logistics companies work gets loaded you will not have time to brainstorm. At least have a drafted update of the event schedule.
Have your entire event logistics team know what is happening. Everyone wants to feel involved when they are in a team. Do leave them in doubt as to what the purpose of the event and what should they be doing or not doing. Give out specific work instructions so that they feel everyone’s work is important and so is theirs.
Have your schedule and to do check list available for everyone so that everyone knows what they must do and what others must be doing as well. Having it on your desktop is not going to work. Put it on a WhatsApp or closed Facebook group so everyone can check on it.
Tick everything that you did and keep deadlines for each activity. These deadlines and activities even you are not able to do it keep them on the list because once the event is over you can access what went wrong where with your team and discuss how you can make your next event a success. Ticking off will also give you a sense of satisfaction that things are moving and your team will be motivated to complete their tasks as well.